Elk Grove City Council agenda, November 13, 2024

ELK GROVE CITY COUNCIL REGULAR MEETING

Wednesday, November 13, 2024

6 P.M.

Elk Grove City Hall – City Council Chambers

8400 Laguna Palms Way, Elk Grove, CA  95758

The Elk Grove City Council welcomes, appreciates, and encourages participation in the City Council Meeting. The City Council requests that you limit your presentation to three (3) minutes per person so that all present will have time to participate. The City Council reserves the right to reasonably limit the total time for public comment on any particular noticed agenda item as it may deem necessary.

If you wish to address the Council during the meeting, please complete a Speaker Card and give it to the Assistant City Clerk prior to consideration of the agenda item.

Pursuant to Government Code 54957.5, a writing that is a public record relating to an agenda item for open session of a regular meeting distributed to a majority of the City Council less than 72 hours prior to the meeting will be posted on the City’s website, and physical copies of any such materials will be available for public inspection at the Office of the City Clerk, 8401 Laguna Palms Way, Elk Grove, CA during regular business hours.

AGENDA

1. CALL TO ORDER / ROLL CALL
1.1 Roll Call
1.2 Land Acknowledgement
1.3 Pledge of Allegiance
1.4 Moment of Silence

2. APPROVAL OF AGENDA

3. CLOSED SESSION

None.

4. PRESENTATIONS / ANNOUNCEMENTS

4.1 Proclamation recognizing November 2024 as Native American Heritage Month [p. 1]
4.2 Proclamation recognizing November 2024 as California Sikh Awareness and Appreciation Month [p. 1]
4.3 Proclamation recognizing November 2024 as Global
Entrepreneurship Month and November 18 through 22, 2024 as Global Entrepreneurship Week [p. 1]
4.4 Diversity and Inclusion Commission – Annual Update

5. PUBLIC COMMENT

Members of the audience may comment on any item not on the agenda that is of interest to the public and within the subject matter jurisdiction of the City Council. Each person will be allowed three minutes, or less if a large number of requests are received on a particular subject. The City Council cannot take action on nonagendized items raised under “Public Comment” until the matter has been specifically included on an agenda as an action item. Members of the public desiring a response to a specific question are encouraged to contact any member of the Council or the City Manager at any time. Those audience members who wish to address a specific agendized item are encouraged to offer their public comments during consideration of that item.

6. GENERAL ADMINISTRATION INFORMATION

Report by the City Manager.

7. CONSENT CALENDAR ITEMS

The Consent Calendar items are those expected to be routine and noncontroversial. They will be acted upon by the City Council after providing an opportunity for public comment.

 PUBLIC COMMENT:

7.1 Approve City Council meeting minutes of the October 23, 2024 special and regular meetings [p. 1-12] (CITY CLERK)
7.2 Receive report on City Manager approved purchases and contracts authorized by Elk Grove Municipal Code Chapter 3.42 Contracts and Purchasing, and projects awarded under the Uniform Public Construction Cost Accounting Act, filed through November 5, 2024 [p. 1-4] (CITY CLERK)
7.3 Receive report on Requests for Proposals, Qualifications, and Bids [p. 1] (CITY CLERK)
7.4 Receive the Monthly Disbursement Summary and AP Check Register Listing for October 1, 2024, through October 31, 2024, showing Automatic Clearing House Nos. 22808 through 22923; General Warrant Nos.144740 through 145297; and Electronic Fund Transfer Nos. 90072917 through 90072933 [p. 1-74] (FINANCE)
7.5 Adopt Ordinance No 17-2024 levying and apportioning the special tax in territory annexed to Community Facilities District No. 2003-2 (Police Services) (Annexation No. 75) and amending Elk Grove Municipal Code Section 3.18.010 (Second Reading) [p. 1-3] (FINANCE)
7.6 Adopt Ordinance No 18-2024 levying and apportioning the special tax in territory annexed to Community Facilities District No. 2006-1 (Maintenance Services) (Annexation No. 99) and amending Elk Grove Municipal Code Section 3.19.010 (Second Reading) [p. 1-3] (FINANCE)
7.7 Adopt resolution authorizing the City Manager to execute a Reimbursement Agreement with Reynen & Bardis Construction, LLC, for privately constructed public facilities funded through an InLieu Payment for the benefit of the Telos Greens Project [p. 1-23] (FINANCE)
7.8 Adopt resolutions declaring intention to: 1) annex territory to Community Facilities District No. 2003-2 (Police Services) and to levy a special tax to pay for police services for the 10600 Oak Pond Land Tentative Parcel and 8767 Excelsior Road Map Projects (Annexation No. 76); 2) annex territory to Community Facilities District No. 2006-1 (Maintenance Services) and to levy a special tax to pay for maintenance services for the 10600 Oak Pond Land Tentative Parcel and 8767 Excelsior Road Map Projects (Annexation No. 100); 3) annex territory to Street Maintenance District No. 1, Zone 3-AR for the 10600 Oak Pond Land Tentative Parcel and 8767 Excelsior Road Map Projects (Annexation No. 55) and to levy a special tax to pay for street maintenance; and 4) annex territory to Storm Water Drainage Fee Zone 2 for the 10600 Oak Pond Land Tentative Parcel and 8767 Excelsior Road Map Projects (Annexation No. 70) pursuant to the Benefit Assessment Act of 1982 [p. 1-201] (FINANCE)
7.9 Adopt resolution authorizing the Development Services Director to waive certain building permit processing fees for qualifying accessory dwelling unit building permit projects [p. 1-4] (DEVELOPMENT SERVICES)
7.10 Adopt resolution approving the Final Map for Elliott Springs Unit 2A (Subdivision No. 11-046.02) and authorizing the City Manager to execute the Subdivision Improvement Agreement for Subdivision No. 11-046.02, Elliott Springs Unit 2A and Subdivision No. 11-046.02.01, Elliott Springs Unit 2B (CEQA Exempt) [p. 1-30] (DEVELOPMENT SERVICES)
7.11 Adopt resolution dispensing with the formal request for proposal procedure pursuant to Elk Grove Municipal Code Section 3.42.140(B)(3) and authorizing the City Manager to execute an amendment to the contract with Print Project Managers, Inc. (C-24- 560) to provide Newsletter Printing and Mailing Services, authorizing an additional expenditure of funds not to exceed $5,083.50, or other such amount as may be directed by the City Council, for a total contract amount not to exceed $191,797.50 [p. 1-21] (PUBLIC AFFAIRS)
7.12 Adopt resolution dispensing with the formal request for proposal procedure pursuant to Elk Grove Municipal Code Section 3.42.140(B)(3) and authorizing the City Manager to execute the second amendment to the Master Services Agreement with CircleUp Education, LLC to provide Diversity, Equity, and Inclusion Training in the amount of $35,000, or other such amount as may be directed by the City Council, for a total contract amount not to exceed $206,000 [p. 1-32] (CITY MANAGER)
7.13 Adopt resolution authorizing the City Manager to execute the Amended and Restated Memorandum of Understanding and Cooperative Agreement between the City of Elk Grove and Visit Elk Grove [p. 1-50] (ECONOMIC DEVELOPMENT)
7.14 Adopt resolution approving the 9260 Elk Grove Boulevard Library Improvements Project (WFC046); authorizing the Public Works Director to reject all bids received, and directing the Public Works Director to re-bid the Project, or to take alternative action as deemed appropriate; certifying approval of the Project Information Form; and authorizing the City Manager to execute a grant agreement with the State of California Natural Resources Agency, accept grant funds in an amount not to exceed $1,000,000, and execute all documents necessary to secure and implement the grant and grant-related reports (CEQA Exempt) [p. 1-58] (PUBLIC WORKS)
7.15 Introduce ordinance amending Elk Grove Municipal Code Chapter 12.08 Construction in Streets, and Title 13 Watercourses, to authorize the Public Works Director or designee to issue encroachment permits for modifications to drainage features (CEQA Exempt) [p. 1-16] (PUBLIC WORKS)

8. PUBLIC HEARINGS 
8.1 SUBJECT: A Public Hearing to consider an ordinance amending the Old Town Special Planning Area relative to bars, breweries, wineries, and brew pubs (No Further CEQA Review Required) [p. 1-55]

STAFF REPORT:
Antonio Ablog, Planning Manager

PUBLIC COMMENT:

RECOMMENDATION:

Introduce an ordinance amending the Old Town Special Planning Area relative to bars, breweries, wineries, and brew pubs.

9. REGULAR AGENDA ACTION ITEMS / RECOMMENDATIONS

9.1 SUBJECT: Receive the Fiscal Year 2023-24 Budget Year-End Report, consider a resolution amending the Fiscal Year 2024-25 Budget and Fund Balance Reserve Policy, and approve allocation of reserves to the Pension Trust [p. 1-24]

STAFF REPORT:
Nathan Bagwill, Budget Manager

PUBLIC COMMENT:

RECOMMENDATION:
Receive and accept the Fiscal Year 2023-24 Budget Year-End Report, adopt a resolution amending the Fiscal Year 2024-25 Budget and Fund Balance Reserve Policy, and approve the allocation of reserves to the City’s Pension Trust

10. COUNCIL COMMENTS / REPORTS / FUTURE AGENDA ITEMS

1. Reports on Regional Boards, Commissions, Committees
2. Travel/Training Expenditures Disclosure (in accordance with Resolution No. 2009-212 and Government Code § 53232.3(d)) Elk Grove City Council

Regular Meeting, WEDNESDAY, November 13, 2024

11. ADJOURNMENT